AP789529CRV - Metal, Engineering and Associated Industries Award 1998

SCHEDULE F - BERNAFON AUSTRALIA PTY LTD

[Pt I:Sched F inserted by Q2704 from 01Jul98]

1.0 PURPOSE

The purpose of this interim order is to define the policy for the flexitime procedure within Bernafon Australia Pty Ltd of 512 Wickham Street, Fortitude Valley, Queensland. The purpose of flexitime is to allow staff to plan their attendance and working days more effectively and thereby improve their own efficiency and that of the company as a whole. However, it is important for all staff members to realise that the overriding priority is the maintenance of workflows and the achievement of the goals. If necessary, staff may be required to attend time outside core hours.

2.0 SCOPE

The scope of this interim order applies to all employees of Bernafon Australia Pty Ltd with the exception of employees engaged in part-time employment or fixed shifts.

3.0 FIELDS OF APPLICATION

The provisions of this interim order are applicable to the following:

3.1 Method of time recording;
3.2 Definition of core time;
3.3 Definition of flex period;
3.4 Definition of working hours;
3.5 Administration of flexitime credits and debits;
3.6 Allocation and approval of core time leave;
3.7 Implications of misuse.

4.0 REFERENCED DOCUMENTS

AA-004-OP Bernafron Australia Pty Ltd Procedure for Using Time Sheets.

5.0 METHOD OF TIME RECORDING

Work attendance at Bernafon Australia Pty Ltd is recorded by a time clock system where each employee is allocated an individual time clock key. The time clock calculates the total elapsed attendance of the employee over the recording period. Refer to Procedure AA-004-OP Procedure for Using Time Sheets.

The duration of a recording period is one calendar month.

Time sheets AA901-FO must be completed progressively by staff, to record absences from the place of work. These absences must be recorded and approved by the relevant superior. The Time Sheet must be submitted by the last working day of the month for processing by the Time Clerk. If a person’s absence stretches beyond the end of a recording period, the time sheet has to be submitted before the absence starts, with the exception of sickness or accidents.

6.0 DEFINITION OF CORE TIME

The core time specifies the time when all staff members must be present at their working places. Any absence during that period of time has to be notified to the supervisor.

The core times are fixed as follows:

09.00 am - 12.35 pm
01.35 pm - 04.00 pm

Between the two core time periods all staff members must take a lunch break of at least half an hour. The time clock system automatically stops accumulating time between the hours of 12.35 pm and 1.05 pm.

7.0 DEFINITION OF FLEX PERIOD

The flex period specifies the time gaps during which the staff members may commence or complete their work duties.

The flex periods are as follows;

07.30 am - 09.00 am
12.35 pm - 01.35 pm
04.00 pm - 06.00 pm

Due to the limited provision for opening the facility, any staff member wishing to start work before 8.00 am has to notify the supervisor (who has a set of keys) the day before. For the same reason, anybody wishing to continue work after 5.00 pm has to make sure that somebody having the keys to the building is around for that time.

8.0 DEFINITION OF ORDINARY WORKING HOURS

The nominal weekly working hours are 38 hours to be worked from Monday to Friday between the hours of 6.00 am and 6.00 pm. The daily working hours are calculated as follows:

Normal average working hours per day (38 hours/5 days):	7 hrs 36 min
Compensation for three additional holidays in December:	5 min
Total average working hours per day:	7 hrs 41 min

At the commencement of each month the Time Clerk will enter the Target Hours for the month in the appropriate square of the Time Sheet.

9.0 ADMINISTRATION OF CREDIT AND DEBITS

The Time Clerk is responsible for processing the Time Sheets and determining the number of flex hour credits or debits.

Staff are allowed to carry from one recording period to the next a maximum deviation of 20 hours from the nominal working hours. However, where circumstances dictate, credit carryovers in excess of 20 hours are permissible but subject to the approval of the supervisor.

10.0 ALLOCATION AND APPROVAL OF CORE TIME LEAVE

Core time leave can be taken subject to the following conditions:

10.1 Core time leave must at all times be within the constraints of departmental efficiency, the amount of work to be done and the mutual agreement between the employee and the supervisor/manager.

10.2 The employee is entitled to a maximum of 6 core hours leave in a recording period to be taken either once a month or twice a month (2 times 3 hours).

10.3 Exceptions in excess of six core hours in one recording period require the approval of the General Manager.

11.0 IMPLICATIONS OF MISUSE

In order to have the flex time scheme functioning smoothly and fairly, all staff members are required to fill in the time sheets honestly and precisely. Any deliberate misuse to the benefit of a staff member will be considered as fraud and may lead to the immediate dismissal of the employee.

12.0 TERMINATION OF EMPLOYMENT

Upon termination of employment for any reason, banked time shall be treated as follows:

12.1 In the case of a credit, banked time shall be paid out at the appropriate overtime rate.

12.2 In the case of a debit, an amount equivalent to the number of hours at the ordinary hourly rate applicable to the employee may be withheld by the employer from monies due to the employee.

13.0 RELATIONSHIP TO PARENT AWARD

To the extent that this interim order should be inconsistent with the terms of the Metal, Engineering and Associated Industries Award, 1998, this interim order shall apply to the extent of the inconsistency.

14.0 PERIOD OF OPERATION

This appendix shall come into operation from the first pay period to commence on or after 30 September 1993 and shall continue in force until 30 September 1994.